Bell Tea Fruit & Herbal - Full Table Demonstration 7611
RUN SHEET
Equipment Check
1x sampling table (white top and base)
1x Header Card
4x poles for Header Card
1x table wrap (corflute)
1x Bell Tea Wrap (to go over and wrapped around the white corflute)
6x Flavours of the Bell Tea Fruit and Herbal range
150 sample cups per sampling session
3 x Glass jugs
1x stainless steelPrice tag holder - ( get the price tag from the store - ask the duty manager)
Airpot
Measure cup
Cloths to clean table for any spills
Rubbish Bags and Rubbish Bin
Gloves Cups and Sipper lids
Uniform - 1x tshirt and 1x branded apron
Personal Breaks
During your demonstration you are entitled to a 10 minute refreshment break
Ensure any samples are not out and our sample stock and airpot are packed away under the table out of view during your break
Prior to Demonstration
Read through the brief, and any special reporting requirements studio23.work
Non Negotiable's studio23.work
Health and Safety studio23.work
Check that you know how to put the table up prior to going into the store
Check you have all of the above items in the EQUIPMENT Sheet
Check on Parim the store location Parim app (on your mobile phone)
That you have tried the tea at home so you know the flavours
Ensure you have your Store Safe pass / food handling visible, clipped to the apron pocket so no logo is covered
At the store
Check into Parim
Take all your equipment into store for the day - do not leave the box in the store that the table is in, remove the table from the box and leave box in car or at home
Go to Checkout control
Ask for the Grocery Manager and sign in the visitors book if the store has one and ask the Grocery manager if they could print a price tag for you
Introduce yourself to the Duty Manager and use your COVID 19 scan in
Show the Grocery Manager your Bell Tea stock and ask them to put store stickers on this to prove this is Studio23 stock and so there is no mix up of store stock and ours
Ask where they would like you to set up and ask them where you can get access to hot water for your Airpot if you need more hot water during the demonstration
When you are all set up please get a store staff member to take a photo of you beside the sampling table, not behind the table and email donna@studio23.co.nz or text this to me. 021 612 349. This must be done before you start sampling
Sampling Stock
You have been given a box of each flavour for sampling in the store, take 1 box of each flavour in with you
Please take one tea bag out of each box and try these at home before your demonstration so you know what this tastes like.
You will not go through a whole box during the demo, it will be approx 2 bags of each flavour per day
COVID GUIDELINES
All staff are required to download the government Covid tracer app onto their phones, and record/check in their visit on arrival to the store
Mechanics of Preparation
You can fill your airpot with boiled hot water at home to save time in the store, fill this to the top and put this on lock so there is no spills. The airport must be on lock at all times when you are not using this in the store as well
Set up the table as per the photo
The table has 6 parts to it:
· Firstly place the stainless steel base on the ground
· Then wrap the white corflute around the base matching the Velcro
· Then place the white table top on top of the corflute, it will slot in, making sure the 2 holes are at the back of the table
· Get the red Bell Tea wrap, and wrap that around the white corflute
· The poles are a set of 2, interlock these and place them in the holes at the back of the table
· Velcro the header card onto the poles
· Put Store stock from the shelf for consumers to put in their trolley
· Put our stock and equipment under the table so this is tidy
When you have the table up and the store stock on the table you are ready to sample NB: Only sample what the store stocks
Put 2 glass jugs on the table
Take one tea bag of a flavour and put it in the glass jug e.g. one glass jug could be Camomile and the other could be Citrus
Pump the hot water from the airpot into your measure cup to 250ml, then pour this into your glass jug
Put a box of the flavour that you are sampling next to the glass jug so shoppers can see what the flavour is
Leave the tea bag in the glass jug for 3 minutes and then discard
Do not pre pour the sample
When the customer has chosen what flavour they would like to try ,out of the 2 choices please pour this into the plastic cups. This is just a taste so please fill to only half of the cup
You will get 12 samples from one glass jug, please alternate the flavours throughout the day and wash the jugs in between so there is no taint from the previous flavours
You shouldn’t go through any more than 10 bags in the shift per day ( no more than 2 bags each flavour )
If someone asks to try another flavour other than the one when you are sampling you have a spare glass jug so please make this up for them
Always have our demo stock under the table so nothing is mixed up with the stores stock
If you need more hot water you should be able to get this from the Stores Staff room
If you need to leave your table for any reason such as to get more stock for your table please do not leave any samples on the table – this is a strict health and safety rule
Offer the consumers a sample - they can try both that you have made if they wish, No children are to be offered a sample
Engage with the consumers and tell them the features of the products and talk about the whole range when they are at the table
Communicate to them of the different recipe ideas and engage with them. There is a printout of the recipe ideas, do not have these on the table but if they are interested you could show the customer and they could take a photo of the recipe for their reference
Tell the shoppers the in store discount
Please take a note of how many and what flavours the customers are taking to purchase from your table
Please take a note of how many samples / or how many tea bags you have used of each flavour, you shouldn’t be going through any more than 2 bags of each variant per day
After the Sampling
Put all the store stock on your table back on the shelf neatly
Pack up all your equipment
Ask the Duty Manager where you can dispose of any rubbish i.e cups
Sign out on Parim
Make sure your report is sent electronically through the Studio23 Staff Portal after your demo studio23.work
The password for studio23.work is PromoStaff
This must be done on the same day as the demonstration
Enter your hours if you are an employee of Studio23 to mystaff login details CLICK HERE mystaff.login
Enter your hours if you are with an agency directly to them and I will sign these off on the Monday
Please Read the report to ensure you know what information is required during your Activation
Return Freight
In organising the return freight, please ensure that you package the table up and sampling equipment in the boxes. Ring/Email donna@studio23.co.nz for anything, but we will organise pick up of the gear. In your boxes, there will be Courier Return Tickets. The label that has 18kg is for the table box, the other label is for the demonstration gear. The courier will be booked to pick this up from your home on Monday morning (following the activation)
All stock must be returned as this belongs to the client so please return all the Bell tea boxes open and unopened
After your Activation fill in you report here
https://www.surveymonkey.com/r/WPDZF6H